How to Establish an Effective BYOD Program that Enhances the Employee Experience and Improves Organizational Agility

Mitch Black, Executive Vice President and General Manager, Motus Device
Mitch Black, Executive Vice President and General Manager, <a href='' rel='nofollow' target='_blank' style='color:blue !important'>Motus Device</a>

Mitch Black, Executive Vice President and General Manager, Motus Device

Maintaining organizational agility and creating an exceptional employee experience have emerged as two critical components for companies to successfully navigate the ever-evolving work landscape. The combination of sustained economic uncertainty and a tight labor market have forced employers to update existing policies and identify new opportunities to sustain business continuity. As such, the need for flexibility from both business leaders and the workforce has led to a resurgence of bring-your-own-device (BYOD) programs.

A well-executed BYOD program allows companies to remain nimble and prepared for unexpected disruptions. Businesses that need to rapidly scale up can avoid technology downtime and quickly meet increased demand by eliminating the process of procuring and deploying devices for their employees. If market factors force organizations to scale down, they can do so without placing unnecessary strain on their administrative and IT teams by leveraging their BYOD program to alleviate the burden idle assets have on their bottom line. 

Agility is vital to the growth and success of a business, and so too is recruiting and retaining top talent. The employee experience has become increasingly important throughout periods of high turnover and increased talent demand. An effective BYOD program enhances the employee experience and drives engagement by empowering the workforce to choose the business tools they need to satisfy their personal and professional needs. Motus BYOD enables employers to provide a new benefit to workers with minimal effort by providing the necessary tools and expertise to deliver on the core principles of a successful program.


A pillar of any sound BYOD program is its ability to scale. This eases and accelerates the onboarding process, allowing companies to quickly meet changing business and employee needs. The Motus platform seamlessly scales up or down to support multiple employee groups and reimbursement programs that are tailored to fit company needs. The adaptable solution securely processes more than $2 billion in reimbursements annually and further reduces administrative burden with automated payments to employees. 

Policy Creation and Adherence

Internal BYOD programs often fail due to an inconsistent or a lack of a well-defined mobile policy. Motus supplies expert guidance on best practices to help create or improve a BYOD policy to align with an organization’s unique business needs. Strong policy can mitigate risk and control costs by ensuring their employees are reimbursed fairly, accurately and in compliance with state and federal labor laws for the business use of their personal devices. Motus BYOD also has controls to drive employee compliance with organizational policy - offering an in-platform attestation and providing administrators company-wide visibility into policy acknowledgement.

Asset Visibility and Oversight

The Motus approach makes BYOD virtually effortless to manage for both program owners and IT teams. Administrators can easily review reimbursement details and history, streamline the process of cost forecasting and access streamlined reporting across all personal devices- which is a blind spot for many organizations. The right platform can also help customers expand their BYOD programs to incorporate home internet, office and other mobile work reimbursements with the same level of oversight.

 A well-executed BYOD program allows companies to remain nimble and prepared for unexpected disruptions 

Accurate Reimbursement Calculation Methodology

Motus stipends are grounded in actual data, making them fair to both employers and employees. It eliminates the possibility of creating reimbursement winners and losers by using fixed and variable cost components to reflect the notable cost of purchasing a device, including hardware, phone service and data usage. These reimbursements are then scaled to align with each employee’s job role and the platform has the flexibility to create multiple programs that accurately reflect different levels of business use. This results in a stipend that is fully compliant with applicable labor laws and backed by stronger substantiation than other methods or reimbursement.

BYOD programs are gaining popularity because they provide these benefits to employers while simultaneously improving the employee experience. The ease of use of preferred technology helps create a positive employee digital experience, and the reduced administrative burden and cost has led to nearly 60% of all workplaces having a BYOD program. A well-run BYOD program provides the necessary flexibility for today’s business landscape, and Motus BYOD delivers that by supporting companies from policy configuration all the way to automated payments for end users.